Bank of America currently has an opportunity for a Front Office Coordinator in our HQ office. The Front Office Coordinator will provide administrative support and receptionist functions to Bank of America office.



Job Function Include:

· Perform a variety of daily clerical work as assigned, including maintaining records and routine logs, edit and format multiple project specs under deadlines, draft and compose written business correspondence as requested.

· Create, organize, and maintain office wide project filing system.

· Prepare overnight and courier packages, track shipments, and follow-up with delivery service. Maintain postal/delivery records. Sort and distribute incoming mail. Document and forward incoming drawings and submittals. Deliver weekly report to Office Manager.

· Process out-of- state professional registration license applications and renewals. Maintain continuing education and professional development hours for Principals.

· Receive, screen, and direct incoming calls, faxes, and other public communications to appropriate connections. Experience with a multi-line, multi- function phone system. Take and transmit information and messages as requested.

· Greet on-site visitors, clients, and job candidates. Determine nature of business, announce visitors to appropriate personnel, and offer refreshments

· Maintain conference room/meeting calendars. Organize and prepare conference room for meetings.

· Maintain kitchen and conference room, stocking refreshments, making coffee, and performing light/general janitorial tasks.

· Negotiate and coordinate with supply vendors. Handle vendor relations and upkeep of copy machine, printer, fax, etc.

· Oversee archival and storage process of office project files.

· Assist Office Manager with a variety of administrative tasks.

· Support Human Resources with preparation of new hire packets, filing, material distribution and other such functions as requested.

· Handle special administrative projects and provide support assistance to Principals and various departments in the office.

· Coordinate luncheons, on-site office events and company functions as needed.

· Accept new tasks and duties as needed.



Skills and Experience:

· High School Diploma. Some college is preferred.

· 3-5 years receptionist and/or administrative assistance experience

· General knowledge of standard office practices and procedures

· Experience with operating a multi-line telephone system and ability to handle a high volume of calls while performing other essential duties

· Highly motivated and flexible, and possess the ability to perform efficiently in a fast passed office environment

· Ability to adapt to changing needs of the organization

· Professional, courteous and punctual

· Possess good organizational skills and attention to detail

· Excellent written and verbal communication skills

· Ability to prioritize and organize a multitude of tasks

· Computer proficiency in word-processing, i.e., knowledge of MS Word, Excel and Outlook required



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Bank of America offers a competitive benefits package; including medical, dental insurance, LTD, and matching 401K.



Wage : $16.50 per hourly plus other benefits